IDB3490 - LLF Procurement & Contract Management Consultant - RH Dakar

Background

The Lives and Livelihoods Fund (LLF) finances high-impact development projects in health, agriculture, and social infrastructure. While strategic oversight is managed at IsDB HQ in Jeddah, project execution is decentralized to IsDB Regional Hubs, where teams work with governments, executing agencies (EAs), and implementing partners.

One of the major bottlenecks affecting LLF project implementation is procurement delays and complex contract management, leading to slow disbursement, project lapses, and compliance issues. To address this challenge, LLF is proposing a consultancy support of a specialized Procurement & Contract Management Analyst at the regional hub level.

This role will work in close coordination with the LLF Operations Analyst consultancy, but with a specific focus on:
Procurement file reviews & approvals to prevent delays.
Contract management oversight to ensure compliance and efficiency.
Troubleshooting procurement bottlenecks with Executing Agencies (EAs).
Capacity building for project teams in procurement processes.

Purpose of the Consultancy

The LLF Procurement & Contract Management Analyst will:
Ensure timely procurement approvals by supporting EAs in aligning with IsDB guidelines.
Track and review active contracts, identifying risks and compliance gaps.
Provide support and resolve procurement & contract-related issues in LLF projects.
Strengthen procurement governance through training and technical assistance.
Enhance reporting and oversight of procurement & contract execution.

Key Responsibilities

1. Procurement Oversight & Support to PMUs

1. Review and verify procurement documents, such as:

• Terms of Reference (ToR)

• Request for Proposal (RfP)

• Prequalification Documents/ Bidding Documents

• Request for Quotation (RfQ)

• Evaluation Reports

• Draft Contracts

1. Ensure procurement processes comply with IsDB procurement guidelines and LLF operational requirements.

2. Identify gaps or inconsistencies in procurement files and provide corrective recommendations.

3. Work with Executing Agencies (EAs) ensuring the quality of procurement documents for timely procurement approvals and avoiding project delays.

4. Liaise with IsDB RH and HQ procurement teams to resolve escalated procurement challenges.

1. Contract Management & Compliance

   1. Track and monitor all active LLF project contracts in the assigned region.

   2. Identify high-risk contracts and flag potential compliance issues early.

   3. Work with EAs and IsDB country teams to address contract delays and execution challenges.

   4. Ensure contract variations, extensions, and amendments are in compliance with the procurement rules and processed efficiently.

   5. Support project teams in managing contract performance and dispute resolution.

2. Procurement Risk Management & Troubleshooting

   1. Conduct regular procurement risk assessments for LLF projects.

   2. Identify bottlenecks in the procurement process, approvals and contract execution and propose solutions.

   3. Engage with project teams to resolve procurement-related complaints and disputes.

   4. Ensure LLF projects meet disbursement-linked procurement milestones to avoid fund release delays.

   5. Work with LLF Operations Analysts to integrate accurate procurement status updates into overall project reporting.

3. Capacity Building & Knowledge Sharing

   1. Hands-on support for PMUs and project staff to strengthen procurement skills.

   2. Develop guidelines & templates to help EAs navigate IsDB procurement processes more efficiently.

   3. Organize quarterly procurement & contract review meetings with LLF project teams.

   4. Document and share best practices & lessons learned in LLF procurement & contract management.

4. Reporting & Coordination

1. Prepare and submit monthly procurement status reports to LLF HQ & Regional Hub Head and the RPO.

2. Maintain a procurement & contract tracking report for all LLF projects in the assigned region.

3. Ensure LLF-funded projects are compliant with IsDB procurement policies at all stages.

4. Support documenting procurement success stories and efficiency improvements.

Required Qualifications & Experience

Bachelor’s degree in Engineering, Business, Economics, Project Management, or related field (Master’s degree preferred).

5+ years in public procurement, contract management, and development finance. Experience in multilateral institutions is advantageous.

Language

Fluency in English and French (mandatory)