IDB3477 - LLF Communications Specialist - RH Rabat

Job Summary

The position will act as Communications Focal Point based at the regional hub of Rabat. It will act as the primary liaison between the Lives and Livelihoods Fund Management Unit (LLFMU), the Regional Hubs, and the Project Management Units (PMUs), ensuring the alignment and the delivery of consistent, high-quality communications outputs. This role encompasses overseeing the communications portfolio, providing capacity-building support, ensuring compliance with branding guidelines, enhancing the visibility of the LLF and its donors across supported countries and increasing visibility of the LLF-funded projects. Additionally, the Communications Specialist will streamline communications processes (collection, creation, submission and publication), monitor progress, and closely coordinate with the LLFMU communications team.

Key Responsibilities

1. Communications Coordination at Project Level

• Capacity Building: Train PMUs on communications processes and standards set by the LLFMU Communications Team.

• Branding and Marking Compliance: Monitor and follow up with PMUs to ensure that all LLF-funded assets are branded and marked appropriately.

• Reporting Routines:

1. Prepare an annual communications report summarizing achievements, lessons learned, and opportunities for improvement.

2. Remind and follow up with PMUs on submitting monthly communications reports and uploading communications assets to their repository.

3. Track monthly Communications deliverables listed in PMU-specific Gantt charts for Communications plans.

4. Track upload of comms report and comms assets to PMUs respective repositories.

5. Compile and submit quarterly communications reports to the LLFMU communications Team.

• Content Review and Quality Assurance: Review PMU communications assets to ensure alignment with LLF quality standards, providing feedback and recommendations for improvement as needed.

• Content Creation and Information Aggregation: Compile monthly updates, create aggregated communications assets, and achievements from PMUs into a consolidated, user-friendly report for the LLFMU communications Team and folder.

• Daily Coordination: Engage with PMUs daily when needed to ensure alignment and progress on communications objectives, and for any support request coming from PMUs.

• Quarterly Meetings with PMUs: Conduct quarterly review meetings with PMUs to assess what is working, identify challenges, and make necessary adjustments for the next quarter.

2. Coordination with LLFMU Communications Team

• Monthly progress updates and coordination with the LLFMU communications lead and team .

• Share communications assets from projects, on monthly basis.

• Respond promptly to LLFMU requests for stories, visuals, and other communications materials to support fund-level content.

• Facilitate the procurement of local and/or international documentary filmmakers and photographers in consultation with RH admin and finance teams and coordinate shooting schedules in collaboration with technical teams in PMUs and RHs. 

• LLF 2.0: Support the communications work with the new LLF 2.0 projects in french-speaking countries, including but not limited to the projects mentioned above.

3. Coordination at the Hub Level

• Stakeholder Engagement: Maintain active communications with Operations Team Leads (OTLs) and Project Management Specialists (PMS) to address communications-related matters with PMUs.

• Quarterly Reporting: Produce and share a comprehensive communications report for all PMUs under the hub’s jurisdiction, summarizing progress, challenges, and recommendations.

4. Events planning and implementation

• Support for Donors' Field Visits to above listed countries - Coordinate communications activities during field visits, ensuring timely and efficient implementation of the LLF-MU led communications and visibility plans through close collaboration with PMUs.

• Support for LLFMU Events when taking part in the countries listed above.

• Support for PMUs with their in-country events to ensure proper visibility for the LLF and its donors.

Qualification & Requirement

• Bachelor Degree in Communications, Business Administration or related fields.

• At least 7 years of experience in Communications or business administration or in development fields.

Key Skills and Competencies

• Strong project management and organizational skills.

• Expertise in communications processes, branding, and media engagement.

• Proficiency in using tracking tools and creating reports.

• Excellent written and verbal communications skills in French, English and Arabic. 

• Ability to provide constructive feedback and capacity-building support.

• Experience in coordinating with diverse stakeholders, especially field teams.

• Familiarity with development projects and donor-funded programs is a plus.

• Experience working with IsDB is a plus, particularly familiarity with its processes and internal procedures.