IDB2416 - Senior Trust Fund Management Specialist

Business Unit: President Complex
Division: Not Applicable
Department: Not Applicable
Country: Saudi Arabia
Location: Saudi Arabia - Jeddah
Closing date: 11-Mar-2020

Role Purpose:

To plan, review, assess, manage and coordinate approved Trust Funds Projects; work closely with donors, beneficiaries and other internal/external stakeholders to successfully implement identified projects; facilitate faster approval and implementation of emergency projects.


Strategic Planning

  • Provide support in developing department’s strategies, policies, procedures and programs to provide necessary humanitarian assistance as and when required within the broad guidelines of the PTF.
  • Provide necessary assistance in the preparation of annual administrative budget for programs and activities identified to be financed by each Trust Fund.

Project Management and Implementation

  • Assess new projects proposals and determine whether such projects are suitable for funding as per trust funds guidelines and IDB’s guidelines, vision, mission and objectives.
  • Manage the on-going projects to ensure that the work progress is following the agreed plan and the signed contract.
  • Follow up with the concerned team internally for timely disbursements of funds.
  • Provide necessary guidance on planning, implementation, reporting and closure.
  • Assess various contracts, MOU and other legal documents prepared during the project life cycle in coordination with other departments.
  • Contribute effectively to the development of the PTF Strategic Framework, medium term Business Strategy and budget, with operational KPIs linked to PTF strategy.
  • Implement PTF policies and procedures,
  • improve projects portfolio management process, with the aim of minimizing risks to the projects portfolio and compliance with the organization’s strategic plan.
  • Provide advice and technical expertise on the design and implementation process of trust funds.

Project Communication and Coordination

  • Prepare periodic information notes and briefs on PTF effectiveness in order to create both internal and external awareness of the Trust Funds and their activities.
  • Co-ordinate with other departments within IDB in order to build relationships with countries and entities contributing to the PTF Resources to keep them abreast of developments in Trust Funds.
  • Follow up on projects performance by travelling to sensitive areas like West Bank and Gaza as and when required.
  • Supervise support staff and consultants in the field for timely and effective completion of projects.
  • Identify the right tools, techniques, technologies and methodologies required for monitoring a running project.
  • Ensure involvement of all necessary stakeholders in the assessment process of new projects.
  • Represent IDB at regional and international conferences, seminars, and workshops on development programs.

Emergency Response

  • Perform detailed analysis of an emergency request and ensure proper coordination with possible partners in emergency situations.
  • Prepare detailed proposal memo for handling the emergency request.
  • Assess the received proposals from implementation vendors for identifying the right partner for emergency projects.
  • Track the progress of emergency operations; review and assess the submitted progress reports.

Knowledge Sharing & Innovation

  • Provide expertise and guidance to less experienced staff trust funds management techniques.
  • Disseminate knowledge and technical information where and when needed


  • Prepare and present regular progress reports to keep the PTF seniors fully abreast of the latest developments in the business.


Academic qualifications

  • Bachelor’s Degree in Business Administration, Social or Behavioural Sciences or in relevant fields
  • Master’s Degree in Business Administration, Social or Behavioural Sciences or in relevant fields (Preferred)


  • English: Required
  • Arabic: Required
  • French: Preferred  

Minimum number of years and nature of experience

  • 8 – 10 years of relevant experience
  • Excellent computer skills with expertise on MS Office and spread sheets.
  • Knowledge and experience on Project Management Tools.
  • SAP User Interface.
  • Sound knowledge of banking activities, standards and procedures.
  • Excellent coordination and networking skills.
  • Exposure to policy analysis and review.
  • Excellent written and verbal communication skills in English with Arabic as an added advantage.

Job specific competencies

  • Adaptability
  • Building Relationships
  • Client Centricity and Responsiveness
  • Motivation to Learn and Share
  • Passion for Excellence
  • Analytical Thinking
  • Drive for Results
  • Knowledge, Learning and Communication
  • Communication Effectiveness
  • Problem Solving
  • Stakeholder Management/Client Orientation
  • Strategic Planning
  • Teamwork
  • Bank Knowledge
  • Country Portfolio Assessment
  • Economic Analysis and Assessment
  • Facilitation and Evaluation
  • Fund Management
  • Financial Reporting
  • Fund Mobilization
  • Business Process Knowledge
  • Development Effectiveness
  • IDBG Financing Instruments
  • Product Procurement
  • Project Design for Impact and Sustainability
  • Project Management
  • Sector/Country Dialogue and Work

Travel requirements:

As needed.


Jeddah, Head Office