IDB2802 - Project Coordinator

  • Business Unit
    ITFC
  • Division
    Not Applicable
  • Department
    Not Applicable
  • Country
    Saudi Arabia
  • Location
    Saudi Arabia - Jeddah
  • Job Grade
    Not Applicable
  • Contract Type
    Fixed Term Contract
  • Closing Date
    23-Jun-2022
SECTION I: JOB PURPOSE

Under the overall guidance of the General Manager of the Trade & Business Development (T&BD) Department  and the Division Manager of the Trade Development Division, and in direct supervision with the Division Manager of the Trade Development Division.

SECTION II: KEY RESPONSIBILITIES

    - Develop a results framework. This involves the definition and finetuning of appropriate Program performance indicators, baselines and targets, and monitoring procedures.

    - Develop, based on the existing system, a monitoring system. This involves the definition and finetuning of appropriate Program performance indicators, baselines and targets, and monitoring procedures.

    - Manage the monitoring system on an ongoing basis, ensuring that it is up-to-date, complete, and provides accurate and timely information about the progress and potential bottlenecks at Program, Project, or Activity levels.

    - Recommend, where necessary, adjustments to the results framework or monitoring system.

    - Contribute to the selection of projects and activities presented for funding and implementation, focusing on the results framework and project monitoring systems.

    - Develop the annual Operation Plan in collaboration with the relevant bodies and executing agencies.

    - Manage execution of the activities in the annual OP that are the responsibility of ITFC and follow up status of implementation by other institutions.

    - Lead and prepare relevant communication documents, presentations, reports, writeups, …etc

    - Continuously, follow-up and arrange AATB participation in various 3rd party relevant activities and meetings and follow-up of matters arising.

    - Respond to incoming/outgoing correspondence of AATB, including reports, documents, and communication.

    - Maintain financials and coordinate with ITFC FD to conclude the FSs and audited documents.

    - Provide technical assistance, high level administrative support and quality executive services to the AATB and the General Secretariat.

    - Provide the required assistance in research and studies needed and requested.

    - Provide executive summaries and analysis of such studies and reports as and when required

    - Assist Executing Agencies and Institutions in developing project-level monitoring systems that feed into the Program-level monitoring system and provide support to project personnel with the monitoring system.

    - Receive, review, and provide feedback on project progress reports prepared by Executing Agencies and Institutions.

    - Prepare quarterly Program progress reports, as well as provide inputs, information and statistics for annual and other reports as per the Governance or as requested by EC or BoG.

    - Assist the Board in providing strategic guidance and direction to the Program, in view of facilitating that its objectives are accomplished within the agreed time frame and resource allocations.

    - Review and advise on any relevant matters for the successful implementation of the various deliverables of the Program and formulate recommendations regarding the project strategies upon review of deliverables.

    - Contribute to the discussions with donors and other possible partners with a particular focus on results-based management and value for money to obtain additional resources for the implementation of the Program and assist with the resource mobilization.

    - Prepare draft terms of reference for the Program evaluations and advise on the evaluation of the Program in due course.

    - Assist with the communication of the Program, including virtual communication.

    - Maintain regular relations and contacts with the relevant Government officials and institution representatives, in view of maximizing synergies.

    - Report to the GM T&BD and undertake any other tasks as agreed with ITFC and the implementing agencies; and make recommendations for follow-on actions as necessary.

    - Perform other duties as required.

SECTION IV: KNOWLEDGE, SKILLS & COMPETENCIES

    - Bachelors degree in economics, business administration, or equivalent.

    - At least 5 years of experience in trade-related project management and coordination in developing countries, with consistent experience in the Arab and Africa regions.

    - Proven experience in monitoring and evaluation of complex programs.

    - Knowledge of technical cooperation programs of ITC, UNCTAD, UNIDO, UNDP or other donors.

    - Good computer literacy with experience in project management and monitoring tools

    - Excellent report writing and editing abilities.

    - Excellent oral and written communication and presentation skills.

    - Business attitude and demonstrated skills in managing complex technical cooperation projects.

    - Ability to work with minimum supervision with ethics, efficiency, competence and integrity and in harmony with people of different backgrounds.

Language Skills

- English, Arabic and French are compulsory

Years of Experience
- Minimum of 5 years
About Application Process

If you meet the criteria and you are enthusiastic about the role, we would welcome your application. To complete the application you would need the following document(s):

  1. Resume/CV