IDB2677 - Executive Assistant

  • Business Unit
    Operations Complex
  • Division
    Country Rel.&Ser. Asia
  • Department
    Country relations and services Asia
  • Country
    Bangladesh
  • Location
    Bangladesh - Dhaka
  • Job Grade
    G5
  • Contract Type
    Fixed Term Contract
  • Closing Date
    17-Jul-2022
Job Purpose
Responsible for ensuring the smooth running of the Hub including all office management and administrative functions. Serve as the key interface with the broad range of contacts including high ranking officials, maintaining protocol and schedules. Prioritize tasks and organize work independently based on general direction from the Manager. 
Key Accountabilities

Operational Planning:

  • Provide technical and analytical assistance to the Hub Manager in the annual planning of work and coordinated activities.
  • Coordinate periodic meetings of the Hub including preparation and issuance of Agenda and Minutes of Meetings.
  • Prepare response to all issues and proposals referred to the Hub Manager for consideration.
  • Assist the Hub Manager in drafting proposals that will be submitted to the higher authority for approval.

Policies & Procedures:

  • Assist in updating of policies and procedures under the supervision of the Hub Manager.
  • Support the Hub Manager in ensuring compliance with policies and guidelines in operational work in Regional Hub. 

Coordination & Follow-Up:

  • Coordinate and follow up the organization of meetings/events and facilitate logistics arrangements in collaboration with the concerned Departments.
  • Regularly follow up for the periodic reports, feedback on queries raised and resolving pending issues with the concerned Unit / Manager. 

Reporting & Communication:

  • Assist in covering the proceedings of the Hub’s Periodic Meetings as well as Meetings of specialized Committees established for specific project or agendas.
  • Respond to enquiries, coordinate their resolution, and advise on relevant policies and procedures and their implementation.
  • Assist the Hub Manager in preparing the periodic reports that will sent to the HQ or higher authority.

Administrative Support:

  • Maintain accurate and up-to-date calendar of the Hub Manager.
  • Coordinate the arrangement of travel and logistical requirements of the Hub Manager for missions and events.
  • Independently handle and prepare all correspondence and internal memorandums on routine and outstanding issues.

 

Job Requirements

Education, Certification & Experience: 

  • Post-Secondary Diploma.
  • Minimum 5 years of experience in the similar field, preferably in a multi-lateral development sector.
  • Experience of working with senior level executives.

Languages

  • English (mandatory)

Skills & Necessary Knowledge:

  • Advanced MS Office-Word, Excel & PowerPoint Skills
  • SAP ERP knowledge as a user.
  • Excellent drafting and report writing skills.
  • Excellent organising skills.
  • Excellent time management skills.
  • Multi-tasking skills
  • Diplomacy and Tact.
  • High level of confidentiality.
  • Able to work under pressure.
  • High level of dedication, willing to work long hours.
  • Proficiency in the local language mandatory. 
 







Travel requirements
 Travel as needed
Location

Regional Hub Dhaka, Bangladesh

About Application Process

If you meet the criteria and you are enthusiastic about the role, we would welcome your application. To complete the application you would need the following document(s):

  1. Resume/CV
  2. Passport-size photograph