IDB2459 - Procurement specialist

Business Unit: President Complex
Division: Not Applicable
Department: Office of the President
Country: Saudi Arabia
Location: Saudi Arabia - Jeddah
Closing date: 27-Apr-2020

Role Purpose:

Accountable for classifying and assist for screening procurement suppliers , help to negotiate favorable terms and conditions , driving improved supplier service levels , contribute to  minimize risk while improving business results , standardizing and automating business and procurement best practice processes . An important aspect of this role is seeking maximum value through time and cost . Assist to plan , implement and monitor all procurement and related activities of Hadi and Adahi Project .


Note:  This vacancy is based on a Fixed Term Contract for Hadi and Adahi Project at IsDB


Strategic and Operational Planning
  • Participate to support the procurement functions of Hadi and Adahi for acquisition of livestock  machinery , equipment along with logistical support.
  • contribute in all aspects of purchasing , negotiations , and procurement strategy.
  • Implement cost reduction initiatives through the development and execution of strategic sourcing initiatives.
  • Works closely with Adahi Procurement Section to ensure strategic decision making.
  • Assist and procurement team.
  • Contribute suitability of facilities , machinery , and availability of new technologies to improve efficiency. 

Policies & Procedures

  • Accountable to keep abreast of latest rules and regulations with regards procurement and financial management of the Saudi Government.
  • Participate in procurement policies in line with internal guidelines and requirements of the Government of Saudi Arabia.
  • Ensure compliance with internal policies , systems and procedures .
  • Ensure compliance with the procurement and financial rules and regulations of the Government of Saudi Arabia.
  • Review Procurement Policies and Guidelines of other similar projects for harmonization and improvements.
  • Help in update regularly IDB’s Corporate Procurement related standard documents and processes.
  • Encourage competitive procurement methods.


  • Reviews planned orders , assist in create requisitions for purchased items , and follow approval process .
  • Tracks orders , confirms system lead times, delivery dates , and costs .
  • Participate in reviews, updates, and maintains purchase orders until they are closed.
  • Ensures orders adhere to supplier agreements and contracts ; reports non conformance.
  • Undertake risk assessment to identify potential procurement related risks and assist the Hadi Project Management in taking actions to mitigate risks.
  • Help to review and verify purchase orders and communicate with end user for required documentation and updates.
  • Provide advice on complex procurement issues specially related to complaints as per the guidelines and procedures.
  • Assist in prepare tender documents including RFP and support in definition of specifications.
  • Coordinate with vendors and publish the tenders in media as necessary.
  • Ensure compliance with Saudi government’s rules and regulations regarding procurement.
  • Audits procurement activities and evaluate all purchase orders and assist to eliminate any discrepancies.
  • Receive the vendors’ bidding documents in specified format and oversee the establishment of the Envelop Opening and Evaluation Committees, along with the terms of reference, and participate in bid evaluation process.
  • Coordinate with Adahi Procurement section to arrange meetings with vendors, government officials, and various committees related to procurement.
  • Join to develop an annual procurement plan and related process.
  • Update the Adahi Financial and Administrative rules for procurement.
  • Bring quotations from market to ensure good prices.

Vendor Negotiations and Management

  • Contribute in Negotiates favorable contractual terms and conditions for Adahi with suppliers.
  • Support to Builds strong relationships with partners , fostering collaboration and teamwork. 
  • Underwrite to negotiate with vendors as per guidelines to obtain best offers, negotiations, capabilities / technical specifications required etc.
  • Oversee and monitor receipt of goods as per contracted specifications and requirements.
  • Support to review and clear invoices received from vendors and process for relevant approvals for settlement of payments. 
  • Develops and maintains professional relationships with all suppliers.
  • Coordinate with Adahi Procurement section for timely settlement of payments or claims.

Knowledge Sharing & Innovation

  • Share to undertake periodic review of procurement policies and procedures in order to ensure relevance and conformance with best practices.
  • Identifies opportunities and implements actions to achieve efficiencies .
  • Prepare guidance notes, manuals and training material on corporate procurement.
  • Disseminate IDB Procurement Guidelines to field offices and other stakeholders.
  • Provides support to all other departments in order to plan and execute all purchasing processes and provides an effective interface with all departments.
  • Enhance utilization and quality of Data in the SAP MM. 

Reporting & Communication

  • Communicates regularly with existing and new vendors in order to ensure value for money.
  • Liaises regularly with the Chamber of Commerce in order to identify new companies that could meet supply requirements .
  • Communicates regularly with the Government of Saudi Arabia to ensure latest procurement and financial guidelines are being utilised .
  • Prepare monthly briefs, detailed quarterly reports and annual reports to project procurement section.  






Qualification & Experience:

  • Bachelor  degree with 8 years in Engineering / Business Administration / Finance / any relevant discipline
  • Bachelor with 8 years  experience in an international / regional organization in related areas, with focus on Projects Procurement.

Technical Skills and Necessary Knowledge:

  • Excellent knowledge of Tendering procedures , Procurement policies .
  • Excellent procurement RFP/ Contract development.
  • Excellent background knowledge of legal and financial aspects of procurement agreements / contracts.
  • Strong analytical , communication and negotiation skills .
  • Negotiation skills
  • Good knowledge of Tendering & purchasing
  • Strong knowledge and understanding of procurement of goods and services.
  • Knowledge of IDB and Saudi Arabia Procurement and financial policies .
  • In-depth dealing skills with Ministries and other government departments.




  • Adaptability
  • Building Relationships
  • Client Centricity and Responsiveness
  • Motivation to Learn and Share
  • Passion for Excellence
  • Analytical Thinking
  • Communication Effectiveness.
  • Drive for Results.
  • Knowledge, Learning and Communication
  • Problem Solving
  • Stakeholder Management/Client Orientation
  • Strategic Planning 
  • Teamwork



  • Business Process Knowledge
  • Accounting
  • Government Relations
  • Billing, Invoicing and Claims
  • Product Procurement
  • Quality Management
  • Policies and Procedures
  • Vendor Management