IDB2450 - Reporter

Business Unit: ICIEC-Islamic Corp for Ins of Inv & Export Credit
Division: Not Applicable
Department: Not Applicable
Country: Saudi Arabia
Location: Saudi Arabia - Jeddah
Closing date: 20-Jul-2020

Job Purpose:

To provide reporting and documentation support for ICIEC Management Committee Meetings, Special and Adhoc Committees Meetings, Retreats, Annual Meeting Follow-up Meetings and Meetings of the CEO with various delegations.

Key Accountabilities & Activities:

         Meetings Organization and Coordination

  • Prepares Annual Plan for the ICIEC Management Committee (IMC) Meetings in accordance with the requirements of the CEO Office and coordinate with Office Manager CEO Office for any Special/ Adhoc Meeting(s) of the CEO.


  • Organizes IMC of any Special/Adhoc Meeting(s) through coordination with concerned departments/Offices/Units for preparation of agenda, early circulation of documents concerning the agenda and other relevant materials to facilitate discussion.


  • Coordinates with concerned technical departments to ensure that all logistical arrangements of the meetings are available including PowerPoint Presentation, Sound System, Printed Materials, etc.


  • Liaises and communicates with CEO Front Office and all members of the Committees to ensure their attendance and contribution to the meeting.


  • Effective and prompt communication with the participants to notify and change in time mand venue of meetings.


  • Facilitates the Chairman in conducting the meeting smoothly within the allocated time mand clear outcome.


         Meetings Record Management

  • Attends meetings of the IMC, Special/ Adhoc Meeting(s), take notes of all-important points, discussion and decisions made in the meeting.


  • Produces high quality and accurate minutes of meeting and process them through set procedures for finalization, approval and distribution among the participants of the committee.


  • Keep full record of the documents discussed in the meeting and minutes of meeting on the dedicated share folder for easily accessible to all concerned staff members and future reference.


  • Prepares periodical reports and list of pending decisions for Management’s consideration on need basis.


    Reporting and Communication


  • Prepares and distributes lists of follow up action points to the participants of meetings.


  • Follow-up with concerned departments on implementation of decisions taken in the meeting.


  • Drafts memoranda for signature of senior Management reflecting points agreed for action in meetings.

Job Requirements:

Field of Study

  • Business Administration or any relevant discipline

Academic Qualifications and Relevant Experience

Qualification Level

High School Diploma

Bachelor’s Degree

Master’s Degree




2 Years



Nature of Experience

  • Bank knowledge of general policies and procedures.


  • Must be able to handle private & confidential information.

Professional Certifications (as applicable)

  • N/A

Business Language Skills

  • Good command of written and spoken English, Arabic, and French is mandatory.

Key Performance Indicators:

 Timeliness in implementation of required assignments
 Timeliness and accuracy in generation of reports