IDB2450 - Reporter

         Meetings Organization and Coordination

• Prepares Annual Plan for the ICIEC Management Committee (IMC) Meetings in accordance with the requirements of the CEO Office and coordinate with Office Manager CEO Office for any Special/ Adhoc Meeting(s) of the CEO.

   

• Organizes IMC of any Special/Adhoc Meeting(s) through coordination with concerned departments/Offices/Units for preparation of agenda, early circulation of documents concerning the agenda and other relevant materials to facilitate discussion.

   

• Coordinates with concerned technical departments to ensure that all logistical arrangements of the meetings are available including PowerPoint Presentation, Sound System, Printed Materials, etc.

   

• Liaises and communicates with CEO Front Office and all members of the Committees to ensure their attendance and contribution to the meeting.

   

• Effective and prompt communication with the participants to notify and change in time mand venue of meetings.

   

• Facilitates the Chairman in conducting the meeting smoothly within the allocated time mand clear outcome.

   

         Meetings Record Management

• Attends meetings of the IMC, Special/ Adhoc Meeting(s), take notes of all-important points, discussion and decisions made in the meeting.

   

• Produces high quality and accurate minutes of meeting and process them through set procedures for finalization, approval and distribution among the participants of the committee.

   

• Keep full record of the documents discussed in the meeting and minutes of meeting on the dedicated share folder for easily accessible to all concerned staff members and future reference.

   

• Prepares periodical reports and list of pending decisions for Management’s consideration on need basis.

   

  Reporting and Communication

   

• Prepares and distributes lists of follow up action points to the participants of meetings.

   

• Follow-up with concerned departments on implementation of decisions taken in the meeting.

   

• Drafts memoranda for signature of senior Management reflecting points agreed for action in meetings.

Field of Study

• Business Administration or any relevant discipline

Academic Qualifications and Relevant Experience

Qualification Level

High School Diploma

Bachelor’s Degree

Master’s Degree

Doctorate

Experience

5-8

2 Years

N/A

N/A

Nature of Experience

• Bank knowledge of general policies and procedures.

   

• Must be able to handle private & confidential information.

Professional Certifications (as applicable)

• N/A

Business Language Skills

• Good command of written and spoken English, Arabic, and French is mandatory.