IDB2450 - Reporter

Business Unit: ICIEC-Islamic Corp for Ins of Inv & Export Credit
Division: Not Applicable
Department: Not Applicable
Country: Saudi Arabia
Location: Saudi Arabia - Jeddah
Closing date: 30-Mar-2020

Job Purpose:

To provide reporting and documentation support for ICIEC Management Committee Meetings, Special and Adhoc Committees Meetings, Retreats, Annual Meeting Follow-up Meetings and Meetings of the CEO with various delegations.

Key Accountabilities & Activities:

         Meetings Organization and Coordination

  • Prepares Annual Plan for the ICIEC Management Committee (IMC) Meetings in accordance with the requirements of the CEO Office and coordinate with Office Manager CEO Office for any Special/ Adhoc Meeting(s) of the CEO.

     

  • Organizes IMC of any Special/Adhoc Meeting(s) through coordination with concerned departments/Offices/Units for preparation of agenda, early circulation of documents concerning the agenda and other relevant materials to facilitate discussion.

     

  • Coordinates with concerned technical departments to ensure that all logistical arrangements of the meetings are available including PowerPoint Presentation, Sound System, Printed Materials, etc.

     

  • Liaises and communicates with CEO Front Office and all members of the Committees to ensure their attendance and contribution to the meeting.

     

  • Effective and prompt communication with the participants to notify and change in time mand venue of meetings.

     

  • Facilitates the Chairman in conducting the meeting smoothly within the allocated time mand clear outcome.

     

         Meetings Record Management

  • Attends meetings of the IMC, Special/ Adhoc Meeting(s), take notes of all-important points, discussion and decisions made in the meeting.

     

  • Produces high quality and accurate minutes of meeting and process them through set procedures for finalization, approval and distribution among the participants of the committee.

     

  • Keep full record of the documents discussed in the meeting and minutes of meeting on the dedicated share folder for easily accessible to all concerned staff members and future reference.

     

  • Prepares periodical reports and list of pending decisions for Management’s consideration on need basis.

     

    Reporting and Communication

     

  • Prepares and distributes lists of follow up action points to the participants of meetings.

     

  • Follow-up with concerned departments on implementation of decisions taken in the meeting.

     

  • Drafts memoranda for signature of senior Management reflecting points agreed for action in meetings.

Job Requirements:

Field of Study

  • Business Administration or any relevant discipline

Academic Qualifications and Relevant Experience

Qualification Level

High School Diploma

Bachelor’s Degree

Master’s Degree

Doctorate

Experience

5-8

2 Years

N/A

N/A

Nature of Experience

  • Bank knowledge of general policies and procedures.

     

  • Must be able to handle private & confidential information.

Professional Certifications (as applicable)

  • N/A

Business Language Skills

  • Good command of written and spoken English, Arabic, and French is mandatory.

Key Performance Indicators:

 Timeliness in implementation of required assignments
 Timeliness and accuracy in generation of reports