IDB2298 - Regional Procurement Officer

Business Unit: Country Programs Complex
Division: Not Applicable
Department: Not Applicable
Contract type: Fixed Term Contract
Country: Saudi Arabia
Location: Saudi Arabia - Jeddah
Closing date: 22-May-2019
Job Purpose: Plan, coordinate and monitor project procurement related activities within the regional hubs linked to one or more of the 3 Regions of the Bank. Ensure effective compliance to procurement guidelines for successful implementation of approved projects across the Regional Hubs concerned with the Region. Supports the development of innovative products undertaken by the project procurement function.
Key Accountabilities (not exhaustive list):

Policies, Procedures & Processes

  • Implements and interprets policies and procedures contained in the procurement Guidelines.
  • Provide Technical advice to the procurement and project officers in project procurement Plans.
  • Contribute to the development of procurement policies and procedures based on the Member Countries’ needs, IDB Group priorities and observed trends among similar MDBs.
  • Participate in the planning process in managing priorities and effective utilization of resources to ensure quality of the project procurement function outputs and services.

 

Project Procurement Management

  • Contribute and expand advisory function by contributing in the development, updating of project procurement related policies & procedures and their harmonization with other MDBs, keeping in mind the trends observed in the public procurement sector as well as Fiduciary concerns of the Bank.
  • Provide facilitation and implementation support by contributing in internal procurement review processes to ensure quality at entry and exit.
  • Contribute, coordinate and monitor procurement related activities for regional hubs covered in the Region for the elaboration of concept notes, preparation, appraisals, negotiation and supervision of projects.
  • Participate in the approval of award recommendations for the procurement of goods and works and for the selection of consultants, including for procurement documents, in line with the threshold limits.
  • Provide support in preparation, appraisals and implementation of complex projects for specialist advice on procurement matters and help coordinate activities of Field Procurement Officers in Regional Hubs.
  • Participate in the capacity development of key stakeholders in project procurement and delivery over the project cycle of the Bank.
  • Contribute in the review of specific integrity cases and the complaint handling mechanism of the Bank.
  • Provide input in the elaboration of training programs for staff of the country program complex, executing agencies and PMUs.
  • Work closely with Regional Hubs and the Headquarter of the Bank when it comes to procurement related activities as per the mandate of the procurement function of the Bank.

Customer Service

  • Contribute in resolution of procurement issues from various stakeholders including those related to input in complaints handling as per the guidelines, in-order to deliver the bank’s required levels of service in all interactions with stakeholders while maintaining strict fiduciary mandate of the procurement function.
  • Prepare and deliver specialized workshops on project procurement policies and procedures of IDB, both internally and externally, in close coordination with the program and objectives of the Division.
  • Disseminate lessons learnt and best practices on project procurement matters in collaboration with the project procurement function at the level of the headquarters of the Bank.

Reporting

  • Contribute and help coordinate the elaboration of Country Procurement Assessment Reports (CPAR), Country Portfolio Performance Review (CPPR) & various Project Procurement Audit Reports.
  • Prepare periodic briefs on procurement related issues for the Operations Complex in-order to ensure concerned parties are briefed regularly on project activities.
  • Maintain appropriate records of the effectiveness of IsDB intervention related to project procurement.

 

Job Requirements:

Academic qualifications

  • Bachelor degree in Engineering or related field
  • Master degree in Engineering or business administration or related field

Languages

  • French and English (mandatory as per job requirements)
  • Arabic (preferred based on Regional Hub requirements)

Minimum number of years and nature of experience

  • 8+ years of experience in related fields of project procurement associated with the project cycle of MDBs.
  • Minimum exposure of 3 years with similar MDBs’ procurement.
  • Minimum exposure of 2 years in relevant project management.

Job specific competencies

  • Bank Knowledge
  • Adaptability
  • Country Portfolio Assessment
  • Project Risk Assessment and Evaluation
  • Policies and Procedures
  • Project management
  • Motivation to learn and share
  • International and multicultural collaboration
  • Communication & partnership
  • Teamwork
Location: IsDB Headquarters in Jeddah, KSA
Travel requirements:  20% or more depending on requirements 

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