IDB2496 - Corporate Procurement Specialist

Business Unit: Administration Complex
Division: Procurement & General Services
Department: Administrative Services Department
Country: Saudi Arabia
Location: Saudi Arabia - Jeddah
Closing date: 15-Oct-2020

Role Purpose:

Participate in bidding committees for Goods, Works, Services, and Consulting Services, contribute to the evaluation of proposals, and coordinate between the vendors and the IsDB legal division to ensure accurate information for drafting of contacts, enforce the application of the procurement process, as well as ensure transparency, equal opportunity, and the choice of the provider who brings the highest value to the Bank.

KEY ACCOUNTABILITIES & ACTIVITIES:

  • Participate in bidding committees for goods, works, services and consulting services at the IsDB, provide guidance and support to stakeholders on corporate procurement policy and procedures, report procurement exemptions and waivers against policies and procedures to ensure the application of the procurement process, transparency, equal opportunity, and the choice of the provider who brings the highest value to IsDB.
  • Liaise between the vendors and the IsDB legal division, give input on the terms of the contract and review the contracts once drafted to ensure procurement contracts are accurate and protective of IsDB interests.
  • Contribute to achievement of Division objectives by performing the assigned tasks as per the plan and quality standards
  •  Regularly collect and analyze stakeholders’ feedback and propose improvements to ensure continuous improvement of the procurement activities and processes at IsDB.
  • Prequalify vendors, maintain/validate vendors’ database for IsDB, conduct periodic evaluations of the vendors’ performance to ensure IsDB works with the best vendor in terms of quality and price. 
  • Generate and analyze spending and expenditures reports to ensure alignment with budget and minimize unnecessary costs.
  • Conduct market research for special procurement requests for IsDB and stay abreast of the potential local/international suppliers and consultants to be proactive in fulfilling internal clients’ needs. 
  • Maintain positive relationships with important vendors, solve any issue or complaint when it arises, handle disputes, and conduct site surveys when required to mitigate any risk for the Bank, ensure vendor satisfaction, and maintain high level of quality.
  • Contribute to the IMDT Dept, in the identification, selection, implementation and customisation the ERP-MM Module, for better efficiency and value addition. 
  • Review all payment orders / invoices to ensure that they are as per the contractual / procurement agreements before being released for approval and payment.

Qualification & Experience:

 

  • Bachelor’s degree in Business Administration / Finance / Accounting / Economics or any relevant field. Master’s degree would be desirable.
  • Procurement related certification CIPS, CPM, CPSM etc. desirable.
  • 5 years of experience in procurement, contract administration and supply chain management in large organisation. Experience in MDB would be preferred.

Technical Skills and Necessary Knowledge:

  • Knowledge of Tendering procedures, RFPs, Contract development, international procurement practices
  • Negotiation skills
  • Solid background knowledge of legal aspects of procurement agreements / contracts 
  • SAP Material Management (MM) Module (Mandatory) 
  • MS Office
  • Vendor management
  • Analytical thinking and Problem solving

Languages:

  • English - Required
  • Arabic - Required 
  • French - Preferred