IDB2416 - Senior Trust Fund Management Specialist

To plan, review, assess, manage and coordinate approved Trust Funds Projects; work closely with donors, beneficiaries and other internal/external stakeholders to successfully implement identified projects; facilitate faster approval and implementation of emergency projects.

Strategic Planning

• Provide support in developing department’s strategies, policies, procedures and programs to provide necessary humanitarian assistance as and when required within the broad guidelines of the PTF.
• Provide necessary assistance in the preparation of annual administrative budget for programs and activities identified to be financed by each Trust Fund.

Project Management and Implementation

• Assess new projects proposals and determine whether such projects are suitable for funding as per trust funds guidelines and IDB’s guidelines, vision, mission and objectives.
• Manage the on-going projects to ensure that the work progress is following the agreed plan and the signed contract.
• Follow up with the concerned team internally for timely disbursements of funds.
• Provide necessary guidance on planning, implementation, reporting and closure.
• Assess various contracts, MOU and other legal documents prepared during the project life cycle in coordination with other departments.
• Contribute effectively to the development of the PTF Strategic Framework, medium term Business Strategy and budget, with operational KPIs linked to PTF strategy.
• Implement PTF policies and procedures,
• improve projects portfolio management process, with the aim of minimizing risks to the projects portfolio and compliance with the organization’s strategic plan.
• Provide advice and technical expertise on the design and implementation process of trust funds.

Project Communication and Coordination

• Prepare periodic information notes and briefs on PTF effectiveness in order to create both internal and external awareness of the Trust Funds and their activities.
• Co-ordinate with other departments within IDB in order to build relationships with countries and entities contributing to the PTF Resources to keep them abreast of developments in Trust Funds.
• Follow up on projects performance by travelling to sensitive areas like West Bank and Gaza as and when required.
• Supervise support staff and consultants in the field for timely and effective completion of projects.
• Identify the right tools, techniques, technologies and methodologies required for monitoring a running project.
• Ensure involvement of all necessary stakeholders in the assessment process of new projects.
• Represent IDB at regional and international conferences, seminars, and workshops on development programs.

Emergency Response

• Perform detailed analysis of an emergency request and ensure proper coordination with possible partners in emergency situations.
• Prepare detailed proposal memo for handling the emergency request.
• Assess the received proposals from implementation vendors for identifying the right partner for emergency projects.
• Track the progress of emergency operations; review and assess the submitted progress reports.

Knowledge Sharing & Innovation

• Provide expertise and guidance to less experienced staff trust funds management techniques.
• Disseminate knowledge and technical information where and when needed

Reporting

• Prepare and present regular progress reports to keep the PTF seniors fully abreast of the latest developments in the business.
  
  

Academic qualifications

• Bachelor’s Degree in Business Administration, Social or Behavioural Sciences or in relevant fields

• Master’s Degree in Business Administration, Social or Behavioural Sciences or in relevant fields (Preferred)
  
  

Languages

• English: Required
• Arabic: Required
• French: Preferred  

Minimum number of years and nature of experience

• 8 – 10 years of relevant experience
• Excellent computer skills with expertise on MS Office and spread sheets.
• Knowledge and experience on Project Management Tools.
• SAP User Interface.
• Sound knowledge of banking activities, standards and procedures.
• Excellent coordination and networking skills.
• Exposure to policy analysis and review.
• Excellent written and verbal communication skills in English with Arabic as an added advantage.

Job specific competencies

• Adaptability
• Building Relationships
• Client Centricity and Responsiveness
• Motivation to Learn and Share
• Passion for Excellence
• Analytical Thinking
• Drive for Results
• Knowledge, Learning and Communication
• Communication Effectiveness
• Problem Solving
• Stakeholder Management/Client Orientation
• Strategic Planning
• Teamwork
• Bank Knowledge
• Country Portfolio Assessment
• Economic Analysis and Assessment
• Facilitation and Evaluation
• Fund Management
• Financial Reporting
• Fund Mobilization
• Business Process Knowledge
• Development Effectiveness
• IDBG Financing Instruments
• Product Procurement
• Project Design for Impact and Sustainability
• Project Management
• Sector/Country Dialogue and Work