Role Purpose:
To undertake work related to funds & Portfolios through the life cycle of fund investment including deployment of funds, collection, compliance, monitoring and follow up in adherence with the established guidelines of ICD.
Key Responsibilities and Activities of the role:
Operational Management
Policies, Processes and Procedures
- Ensure funds and Portfolio Function activities are in compliance with ICD’s policies and procedures.
- Interact with other divisions and departments to maintain compliance in all the aspects.
- Contribute to the provision of value-added services to existing/potential funds investors, with the aim of meeting/exceeding funds investors’ performance expectations
- Ensure on-going compliance with the Limited Liability Partnership Agreement, Investment Management Agreement, and Investment Policy Statement of each of the fund/portfolio under management.
- Ensure Shariah clearance for all related investments.
Investment Portfolio Management and Monitoring
- Coordinate the disbursement of approved transactions and liaise with finance and other relevant internal and external parties to ensure timely deployment of funds.
- Process disbursements for redemption of units by investors and payment of other operating expenses.
- Manage collections and regular reporting on outstanding portfolios.
- Follow up on dues from projects investments, send repayment notification, and prepare reports detailing receipts and overdues.
- Process new subscription into funds and ensure receipt of relevant amounts and duly singed subscription agreements.
- Ensures compliance with covenants and other relevant terms specified in financing agreements.
- Monitor closely the performance of the funds and portfolios with reference to targets and benchmarks and recommend remedial action if and when required.
Reporting and Communication
- Report to management the overall quality of the portfolio, progress status key changes, and status of adherence to the risk management guidelines.
- Prepare Daily cash reconciliation and position report.
- Provide timely and accurate information to the external and internal auditors, the Compliance function and Group Risk, as and when required.
- Lead preparation and discussion of reports on the status of portfolio and act as a focal point for Operational data reporting to the management.
Stakeholder Relationship Management
- Work with colleagues to maintain effective relationships with associated business functions and partners including Funds/ Portfolio Managers, Custodians, Auditors, Trustees, Funds Administrators etc.
- Share Follow up & portfolio monitoring information with the related business managers to build operations management knowledge and enable them to use this knowledge to benefit their business decisions.
Knowledge Sharing and Innovation
- Assist in overseeing the Maintenance and sharing of knowledge of emerging best practices and lessons learnt and help to incorporate those in new deals.